Open records

Colorado Open Records Act (CORA)​


The Colorado Open Records Act statute gives citizens broad access to government records throughout the state. Specific exceptions set forth in this act do exist. For that reason, the law authorizes and requires that some types of records remain confidential or privileged and may be withheld. Public records that are available for request or inspection under the Colorado Open Records Act must be requested by the completion of the Town public record request form. As a municipality in Colorado, the Town is subject to CORA. The Town however, is not subject to the Freedom of Information Act, (FOIA) as this applies to federal government records.


Town Clerk is the official custodian of Town records


As the official custodian, the

 

Town Clerk is responsible for maintaining all historical, administrative, operational and legal documents for the Town. As the records custodian, the intent is the protection of the integrity of the record and to hold the record in trust for all citizens with full disclosure and transparency. Additionally, the custodian has an obligation to provide prompt and equitable service to those requesting access to public records. 


Who needs to complete a CORA request?


If you are seeking records related to a property address that you are not the owner of title, or not the homeowner, you are required to submit a CORA request. Record requests for permits, zoning verification, certificates of occupancy, building and fire code violations, and environmental assessments reports require a public records request form unless you are the property owner.



How to request a record


To request records, please complete and submit the Public Records Request Form and email your request to the Town Clerk. The Clerk's office is the facilitator for public records requests and coordinates responses from multiple departments within the Town. Requests must be specific to documents requested as well as the dates covered by the request. Requests that are broad in scope or general in nature will delay a response to your request.  

Record requests are normally completed within three business days, beginning the first business day after the request was filed. This initial three-day period may be extended by an additional seven business day extension due to extenuating circumstances. Public record requests are completed electronically unless otherwise determined. 

Applicable Fees 


Fees for research and retrieval will be imposed after the first hour of staff time has been expended. If your request is estimated to exceed this initial first 'free' hour, you will be contacted by the Clerk's office and advised of anticipated fees for your authorization to continue research and retrieval, or to close the records request. To continue processing the records request, an hourly fee of $30 per hour will be incurred. A deposit is required to be paid in advance. Fees are estimated, if estimate exceeds actual costs, balance will be refunded. If time required exceeds the estimate, additional fees will be applicable and payable prior to the release of records.