Approval process

• The process generally takes 2 to 3 months.
• Applications are submitted to the Town Clerk.
• Background investigations are performed on every officer and manager of the business.
• A hearing will be set at least 30 days after a complete application has been submitted.
• Applicant must file a Petition showing needs and desires of neighborhood (see below)
• The Town will post the hearing notice at the location and in the newspaper.
• Local approval will be sent to the State.
• Once State approval is received, all requirements have been met and a certificate of occupancy is obtained, the license will be issued.

Multiple interests:

If you have ownership in another liquor license, ensure you comply with the Multiple Interests (PDF) Restrictions.

Distance restrictions:

• New Retail Liquor Stores (RLS) and Liquor Licensed Drug Stores (LLDS): Must be at least 1,500 feet from another RLS or LLDS.
• New Fermented Malt Beverage (FMB) licenses: Must be at least 500 feet from an RLS and 1,500 from an LLDS. (March 1, 2023, will convert to Fermented Malt Beverage and Wine Retailer)
• New liquor licenses must be at least 500 feet from schools operating prior to October 31, 2018 (XLS) unless the school signs a waiver (DOC).
• There are no distance restrictions to schools that began operating after October 31, 2018.
• State-only issued liquor licenses do not have a distance restriction (i.e., Breweries, Wineries, Distilleries)

Apply for a liquor license

Email the Town Clerk to be sent a link to a secure folder if you are sending documents that contain Personal Identifying Information (PII).

Complete PDF forms from the State Department of Revenue website:

• DR 8404 - Liquor Retail License Application -or- DR 8403 - Fermented Malt Beverage (March 1, 2023, will convert to Fermented Malt Beverage and Wine Retailer)
• DR 4679- Affidavit - Restrictions on Public Benefits (only if you are a sole proprietor)
• DR 8495 - Tax Check Authorization, Waiver, and Request to Release Information
• DR 8404-I - Individual History Record (for all owners and the operating manager)

Obtain a Town Business License from the Town.

Include attachments:

• Documents required on page 2 of the application
• Copy of Drivers license for all owners and operating managers
• Copy of Sales and Business Tax license
• Copy of TTB permit (if Brew Pub license)
• Diagram of the area to be licensed:
  • 8 1/2 inches by 11 inches of Licensed Premise for all levels
  • Mark all exits
  • Include dimensions of outside walls
  • Bold outline of entire area to license, including outdoor areas
  • Mark liquor storage area
  • Mark kitchen area

For all owners, partners and members

Submit

• Signed Acknowledgement (PDF) that you have read the Privacy Act Statement (PDF) and the Privacy Rights (PDF)

Obtain fingerprints

Must use the codes below depending on which method you use:

1. Schedule at one of these vendors to :
   • Colorado Fingerprinting: Use Code: CBI Unique ID Number 5026LLQH
   • Identogo: Use Codes: Service Code 25YQ6K and CBI Account CONCJ5026
   • Out of State Fingerprints (DOC)

Operating manager for hotel & restaurant, tavern or lodging & entertainment licenses

For the operating manager for hotel and restaurant, tavern or lodging and entertainment licenses (unless it is one of the owners, partners or members)

Pay manager fees: $75 to the Town of Castle Rock: Town Payment

• $30 to the Colorado Department of Revenue: State Payment
• $0 for all other types of licenses except for Liquor Licensed Drug Stores

For liquor licensed drug stores

Submit

• DR 8000- Manager Permit Application (for Renewals, write "RENEW" at the top of the form) (PDF on State website)
• TIPS Certification for all sellers/servers - live streaming or classroom (list of trainers)
• Signed Acknowledgement (PDF) that you have read the Privacy Act Statement (PDF) and the Privacy Rights (PDF)

Obtain fingerprints

Must use codes below depending on which method you use

1. Click location to schedule at one of these vendors:
   • Colorado Fingerprinting: Use Code: CBI Unique ID Number 5026LLQH
   • Identogo: Use Codes: Service Code 25YQ6K and CBI Account CONCJ5026
   • Out of State Fingerprints

Pay manager registration fees - may pay online State Payment

• $200 to the Colorado Department of Revenue - New Manager Registration
• $100 to the Colorado Department of Revenue- Renew Manager Registration

Pay application fees - May be paid online (see fees below)

• Fees to the Town of Castle Rock: Town Payment
• Fees to the Colorado Department of Revenue: State Payment

Petitions

Contact approved Petition Company and have them submit the Petition to the Town Clerk 5 days prior to the Hearing to show the needs and desires of the neighborhood that is within a one-mile radius of the business.

• Oedipus Inc., 720-663-8635, Email Oedipus
• Liquor Licensing Professionals, 719-390-8844, Email Liquor Licensing Professionals
• Esquire Petitioning Services, 303-331-8600, Email Esquire Petitioning Services

Upon approval by the Town and the State, and confirmation of a certificate of occupancy, a license will be issued.

New application fee (includes application & license fees)

There are several other licenses not listed, as we do not currently have these in Castle Rock: Campus Liquor Complex, Distillery Pub, Optional Premise, Racetrack, Resort Complex, Retail Gaming Tavern, and Vintners Restaurant.

Note: Importer, Manufacturer, and Wholesaler licenses are licensed only through the State.

Manager Change

Beer and Wine, Fermented Malt Beverage, Retail Liquor Store

Email to the Town Clerk

• DR 8442 - Permit Application and Report of Changes (PDF)

Hotel & Restaurant, Tavern, and Lodging & Entertainment

Email to Town Clerk. Note: Requirements have changed:

• DR 8442 - Permit Application and Report of Changes (PDF)

Pay Manager Fees

• $30 to the Town of Castle Rock: Town Payment
• $30 to the Colorado Department of Revenue: State Payment

Manager Permits and Renewals for Liquor Licensed Drugstores

60 days prior to expiration - Submit directly to the State:

Email Department of Revenue
Mail:
Colorado Department of Revenue
1707 Cole Boulevard
Suite 300
Lakewood, CO 80401

• DR 8000 - Manager Permit Application (PDF) (for Renewals, write "RENEW" at the top of the form)
• TIPS Certification for all sellers/servers - live streaming or classroom (list of trainers)
• Signed Acknowledgement (PDF) that you have read the Privacy Act Statement (PDF) and the Privacy Rights (PDF)

Obtain fingerprints

Must use codes below depending on which method you use

1. Schedule at one of these vendors:
   • Colorado Fingerprinting: Use Code: CBI Unique ID Number 5026LLQH
   • Identogo: Use Codes: Service Code 25YQ6K and CBI Account CONCJ5026
   • Out of State Fingerprints (PDF)

Pay Fees

May pay online: State Payment

• $200 to the Colorado Department of Revenue - New Manager Registration
• $100 to the Colorado Department of Revenue - Renew Manager Registration

Change of Corporate or Trade Name

Email to Town Clerk:

• DR 8442 - Permit Application and Report of Changes (PDF)
• $50 to the Colorado Department of Revenue State Payment

Corporate / LLC Change

Email to Town Clerk:

• DR 8177 - Report of Changes Corporation, Limited Liability Company and Partnership (PDF)
• Copy of Minutes reflecting the change

If New Officer or Member added, submit:

• DR 8404-I - Individual History Record (PDF on State website)
• Signed Acknowledgement (PDF) that you have read the Privacy Act Statement (PDF) and the Privacy Rights (PDF)

Obtain fingerprints

Must use the codes below depending on which method you use

Schedule at one of these vendors:

• Colorado Fingerprinting: CBI Unique ID Number 5026LLQH
• Identogo: Service Code 25YQ6K and CBI Account CONCJ5026
• Out of State Fingerprints (PDF)

Pay Fees

• $100 (per new person) to the Town of Castle Rock (can pay online) Town Payment
• If Master file - $500 to the Colorado Department of Revenue State Payment

Location changes

Must comply with Distance Restrictions:

• New location must be within the Town of Castle Rock
• New location must be at least 500 feet from schools operating prior to October 31, 2018 (PDF) unless the school signs a waiver (PDF) - Municipal Code 5.08.015
• A Retail Liquor Store licensed prior to January 1, 2016 can relocate within the State of Colorado - CRS 43-3-301(9)(C)(2)
• New location for Retail Liquor Stores (RLS) or Liquor Licensed Drug Stores (LLDS): Must be at least 1,500 feet from another RLS or LLDS - CRS 43-3-301(12)
• LLDS must purchase any RLS within 1500 feet
• New location for Fermented Malt Beverage (FMB) licenses: Must be at least 500 feet from an RLS and 1,500 from an LLDS - CRS 43-3-301(12)

Email to Town Clerk:

• DR 8442 - Permit Application and Report of Changes (PDF)
• Lease agreement
• Diagram
  • 8 1/2 inches by 11 inches of Licensed Premise for all levels
  • Mark all exits
  • Include dimensions of outside walls
  • Bold outline of entire area to license, including outdoor areas
  • Mark liquor storage area
  • Mark kitchen area

Pay Fees

• $750 to the Town of Castle Rock (can pay online) Town Payment
• $150 to the Colorado Department of Revenue (can pay online) State Payment

Hearing

A public hearing date will be set at least 30 days from the date your complete application is submitted; and the new location will be posted 10 days prior to the hearing date. Applicants are responsible to ensure the notice remains posted until after the hearing.

Petition

This requirement may be waived if within close vicinity of the old location.

Contact one of the approved Petition Companies below.

• They Must submit a petition and report within a one-mile radius of the business 5 days prior to the hearing.

Petition companies:

• Oedipus Inc., 303-661-0638
• Liquor Licensing Professionals, 719-390-8844, Email Liquor Licensing Professionals
• Esquire Petitioning Services, 303-331-8600, Email Esquire Petitioning Services

Upon approval by the Liquor Licensing Authority and the Colorado Department of Revenue as well as confirmation of a certificate of occupancy and compliance, a license for the new location may be issued and sales will cease at the old location.

Mailing Address Change or Personal Name Change

Email to Town Clerk:

• DR 8009 - Change of Mailing Address/Name Notification (PDF on State website)
• Attach any documents required on the application

All other changes

See State forms.

Special Events Permits

Special Event Permits are issued for specific dates, times and for areas indicated in the diagram only. No adjustments may be made after approval.

Special Event Permit authorizes

• The sale of alcohol beverages at a private event by the drink
• The sale or serving of alcohol beverages to the public by the drink

A special event liquor permit will not be issued for a premise that currently holds a liquor license. Exceptions to this law are for a club, arts, limited winery or festival license.

When Permits are required

Permits are required if:

• The event is open to the public or has been publicly advertised and alcohol is being sold or given away.
• Alcohol is being sold at a private event.
• Admission is being charged which includes alcohol.

Permits are not required for private events, invitation-only events, nor events on private property that are serving complimentary alcohol

Important to remember

Please read State Special Event Code (PDF) for full details.

• Applicants are liable for any violations of liquor leaving the premise or outside liquor entering the premise
• Applicants are liable for any violations of underage serving or over-serving patrons
• Alcohol must be purchased from a licensed wholesaler, retail liquor store, liquor licensed drugstore, brewpub, distillery pub or vintner’s restaurant
• Donated alcohol can now be sold by the drink; it must be from a licensed wholesaler, retail liquor store, liquor licensed drugstore, brewpub, distillery pub or vintner’s restaurant
• Net profits of liquor sales after expenses must be retained by the applicant
• Contact Finance to set up an account to collect sales tax by emailing Town Tax.
• Food or snacks must be available for purchase or complimentary
• Each nonprofit is limited to holding 15 events per year in Colorado
• Raffles require you to hold a bingo-raffle License, issued by the Colorado Secretary of State

Requirements of Applicants

Applicants for Special Event Permits must be one of the following

• Nonprofit incorporated pursuant to Colorado law for purposes of a social, fraternal, patriotic, political or athletic nature.
• Regularly nonprofit chartered branch, lodge or chapter of national organization or society.
• Regularly established religious or philanthropic institution.
• Political candidate who has filed the necessary reports with the Colorado Secretary of State.
• Municipality-owned arts facilities including special districts at which productions of an artistic or cultural nature are held.
• All applicants, including municipal, county or special district organizations, are limited to holding 15 events per year in the State of Colorado.

Applying for a Special Event Permit

Events on private property (non-Town property)

30 Days prior to your event, email to Town Clerk :

1. DR 8439 - Special Event Permit (PDF)
2. Questionnaire (PDF)
3. Diagram
   • 8 ½ inches by 11 inches showing dimensions 
   • Exits
   • Outlining boundaries
   • Type of boundary/fencing, signage and staffing to ensure no liquor is leaving the premise or outside liquor entering the premise
4. Contract/permission for use of premise from property owner (see below if on Town property)
5. Certificate of Good Standing for Non-Profit issued by Secretary of State (obtain from website - nonprofit Search)
6. Political candidates - copies of reports and statements filed with the Secretary of State
7. Mobile vendors must be inspected by the Fire Department
8. Contact Finance at Town Tax via email to set up sales tax collection (PDF)
9. Ensure you read the State Special Event Code (PDF)
10. Copy of online payment receipt
11. $25 payable to Town of Castle Rock (can be paid online: Town Payment

Events on Town / public property, streets, or facilities

30 Days prior to your event, email to Town Clerk:

1. All Items listed above for private events
2. Online application for an event held on Town property or streets: Planning an event
3. Insurance certificate with Town named as additional insured WITH a Liquor rider
4. Security contract (PDF) Police determine if police contract or security company is used, email J. Anderson
5. Approved Special Event Street Closure (PDF) from Public Works (if applicable)
6. If at Philip S. Miller Park: contract with beverage service (email J. Martin)
7. Note: Events involving public property must be coordinated for street closures and traffic impacts by the Special Event Committee.

Applying for a Festival Permit - State approval

Applications are sent directly to the State and must be received at least 30 days prior to the festival.

Any on-premise, brewery, distillery or winery licensee can hold up to 9 festivals per year; and on-premise, brewery, distillery or winery licensees can participate in up to 52 festivals per year.  The application lists the licensee holding the festival and then lists any other on-premise, brewery, distillery or winery licensee that is participating in the festival.

AT LEAST 30 Days prior to your event, email application to:  dor_liqlicensing@state.co.us

• DR 8420 - Alcohol Beverage Festival Permit Application (PDF)
• Authorization letter or lease to use the Premise
• Diagram
• Control plan
• Copy townclerk@crgov.com
• Pay Fees
  • $50 to the Colorado Department of Revenue: State Fees

If the Event is on Town/public property, you must also apply for a permit under Planning an Event.

Further Information

Bill regarding Festival Permits

• Tasting permits are approved by the local authority, the Town of Castle Rock
• Retail liquor stores may conduct up to 104 tastings in-store, per year
• Dates must run concurrently with your license
• No more than four tastings may be scheduled in a one week period
• Tastings may be scheduled for five hours or less between the hours of 11 a.m. and 7 p.m.
• Changes must be submitted to the Town Clerk at least 72 hours in advance

Applicable regulations and limitations are found in Chapter 2.17.110 of the email to Town Clerk:

• Completed tasting permit application (PDF)
• Copy of Online payment receipt
• $200 fee payable to the Town of Castle Rock (can pay online) Town Payment
• TIPS Certification for all sellers/servers - live streaming or classroom (list of trainers )
• Tasting schedule including dates and times

Email all items to the Town Clerk's Office.

Transfer Liquor License

Process

• Applications are submitted to the Town Clerk.
• Background investigations are performed on every officer and manager of the business.
• A Temporary License can be issued once all requirements are submitted and approved locally. Local approval is then sent to the State.
• Once State approval is received, all requirements have been met and a certificate of occupancy is obtained, the license will be issued.

Multiple Interests

If you have ownership in another liquor license, ensure you comply with the Multiple Interests Restrictions.

Apply for a Transfer of a Liquor License

Email Town Clerk to be sent a link to a secure folder if you are sending documents that contain Personal Identifying Information (PII).

Complete PDF forms from the State website: State Website

• DR 8404 - Liquor Retail License Application -or- DR 8403 - Fermented Malt Beverage
• DR 8004 - Wholesaler Affidavit of Compliance (for each vendor the previous license purchased liquor from to verify there are no outstanding debts)
  • If unable to obtain, complete Affidavit
• DR 4679- Affidavit - Restrictions on Public Benefits (only if you are a sole proprietor)
• DR 8495 - Tax Check Authorization, Waiver, and Request to Release Information
• DR 8404-I - Individual History Record (for all owners and the operating manager)

Obtain a Business License from the Town: 

• Obtain a Town Business License

Include Attachments:

• Application for Temporary License (PDF) (Additional $100 fee)
• Documents required on page 2 of the application
• Copy of Drivers license for all owners and operating managers
• Copy of Sales and Business Tax license
• Copy of TTB permit (if Brew Pub license)
• Diagram of the area to be licensed:
  •  8 1/2 inches by 11 inches of Licensed Premise for all levels
  • Mark all exits
  • Include dimensions of outside walls
  • Bold outline of entire area to license, including outdoor areas
  • Mark liquor storage area
  • Mark kitchen area

For All Owners, Partners and Members, submit:

• Signed Acknowledgement (PDF) that you have read the Privacy Act Statement (PDF) and the Privacy Rights (PDF)

Obtain fingerprints

Must use the codes below depending on which method you use

Schedule at one of these vendors:

• Colorado Fingerprinting: Use Code: CBI Unique ID Number 5026LLQH
• Identogo: Use Codes: Service Code 25YQ6K and CBI Account CONCJ5026
• Out of State Fingerprints (PDF)

For the Operating Manager for Hotel and Restaurant, Tavern or Lodging and Entertainment licenses (unless it is one of the owners, partners or members)

Pay Manager Fees

• $30 to the Town of Castle Rock: Town Payment
• $30 to the Colorado Department of Revenue: State Payment

For Liquor Licensed Drug Stores, submit Manager Registrations

Submit:

• DR 8000- Manager Permit Application (PDF) (for Renewals, write "RENEW" at the top of the form)
• TIPS Certification for all sellers/servers - live streaming or classroom (list of trainers)
• Signed Acknowledgement (PDF) that you have read the Privacy Act Statement (PDF) and the Privacy Rights (PDF)

Obtain fingerprints

(Must use codes below depending on which method you use)

1. Schedule at one of these vendors:
   • Colorado Fingerprinting: Use Code:  CBI Unique ID Number 5026LLQH
   • Identogo: Use Codes: Service Code 25YQ6K and CBI Account CONCJ5026
   • Out of State Fingerprints (PDF)

Pay Registered Manager Fees

May pay online: State Payment

• $200 to the Colorado Department of Revenue - New Manager Registration
• $100 to the Colorado Department of Revenue - Renew Manager Registration

Pay Application Fees 

May be paid online:

• Fees to the Town of Castle Rock: Town Payment
• Fees to the Colorado Department of Revenue: State Payment

Master files

If this is a Master File (same owners for multiple locations), submit a letter from the State that confirms your Master File. If you have a Master File and have already submitted fingerprints to the State, you do not need to submit fingerprints or the fingerprint fee to the Town Clerk's Office.

Transfer application fee (includes application & license fees)

There are several other licenses not listed, as we do not currently have these in Castle Rock: Campus Liquor Complex, Distillery Pub, Optional Premise, Racetrack, Resort Complex, Retail Gaming Tavern, and Vintners Restaurant.

Note: Importer, Manufacturer, and Wholesaler licenses are licensed only through the State.

On-Premise To Go Alcohol and Alcohol Delivery 

Restaurant, Tavern, Beer and Wine, Lodging and Entertainment Licenses

All eligible on-premises licensees wishing to sell and deliver an alcohol beverage, or to allow a customer to remove an alcohol beverage from its licensed premises, must hold a valid takeout and delivery permit. 

APPLY WITH THE STATE:

• Obtain a Registration ID: Email the Department of Revenue
• Complete application: DR 8496 Takeout and Delivery Permit Application and Renewal OR complete: Google Form 
• Pay Fee of $11.00 online:  link OR check to the Colorado Department of Revenue

Volume Limits

Under subsection 44-3-911(2)(b)(III), C.R.S., takeout and delivery permittees may sell or deliver up to the following amounts of alcohol beverages per takeout or delivery order:

• Vinous liquors - 1,500 mL or 50.8 fl oz per order (this equates to one magnum sized wine bottle or two standard- sized bottles);
• Malt liquors, fermented malt beverages, and hard cider - 4,259 mL or 144 fl oz per order (this equates to two six packs of beer); and
• Spirituous liquors - 1 L or 33.8 fl oz per order (this equates to one 750 ml bottle of spirits).

Gross Annual Revenues

Under subsection 44-3-911(2)(c), C.R.S., a licensee holding a takeout and delivery permit may not derive more than 50% of its gross annual revenue from total food and alcohol beverage sales from the sale of alcohol beverages through takeout and delivery orders. 

Requirements outlined in: Colorado Revised Statutes (CRS) 44-3-911 and State Regulation 47-1101 (PDF)

Delivery Permits

Retail Liquor Stores, Liquor Licensed Drug Stores, Fermented Malt Beverage Licenses

APPLY WITH THE STATE:

Obtain a Registration ID: Email the Department of Revenue

• Complete form DR 8497 - Delivery Permit Application and Renewal for Off-Premises Retailers (PDF)
• Answer "no" to the question if the Town has a local permit process.
• This application is applied for with the State - Email to the Department of Revenue

Requirements outlined in: CRS 44-3-409(3) (PDF) and State Regulation 47-426 (PDF)

Modification of Premise 

This is to allow an establishment to expand or alter their premise permanently (making inside or inside changes) or temporarily (like a summer outdoor patio)

APPLY WITH THE TOWN CLERK:

Email to the Town Clerk:

• Complete form DR 8442 - Permit Application and Report of Changes (PDF)
• Choose if it is a Temporary Modification and include the dates, or a Permanent Modification
• Diagram - 8 1/2 inches by 11 inches of Licensed Premise for all levels marked as follows:
  • Bold outline of entire area to license, including outdoor areas
    • Mark all exits
    • Include dimensions of outside walls
    • Mark liquor storage area
    • Mark kitchen area
• Amended lease agreement if expanding or decreasing area

Pay Fee:

• $150 for Permanent Modification to the Colorado Department of Revenue State Payment
  - or -
• $300 for Temporary Modification to the Colorado Department of Revenue State Payment
• Town departments will review for zoning and safety requirements.
• After local review, the State will be sent the application for their approval.