Open records

Colorado Open Records Act (CORA)

The Colorado Open Records Act gives citizens broad access to government records. The Town Clerk, as official custodian of Town records, maintains all historical, administrative, operational and legal documents. Records are held in trust for all citizens providing full disclosure and transparency. Exceptions set forth in this act however, authorize specific records remain confidential or privileged, and therefore, may be redacted or withheld from release.  

The Town of Castle Rock Open Records Request Policy (PDF) outlines additional information related to this process.  

How to request a record

Record requests are submitted electronically through the Town of Castle Rock Open Records Center. To submit a request, you will be prompted to create an account. Your account will allow you to communicate with the Town Clerk's office, complete secure online payments, and view or download the responsive records provided by the Town upon completion.

Record requests are typically completed within three business days, beginning the first business day after the request was received. This initial three-day period may be extended by an additional seven business days in extenuating circumstances. 

Who needs to submit a CORA request

If you are seeking records related to permits, certificates of occupancy, building or fire code violations, site plans, plot plans or environmental assessments please submit an open records request.   

For information on requests for bid, quote or proposal opportunities the Town utilizes the Rocky Mountain E-Purchasing System. Record requests for this information will be directed to this website.     

Additional Town records and information is accessible on our Transparency Portal.

Applicable fees 

Fees for research and retrieval will be imposed after one hour of staff time has been expended. An hourly fee of $33.58 per hour (per CRS 24-72-205 (6)(b)) will be incurred thereafter.  Notice of estimated applicable fees will be provided and a deposit is required prior to continuance.  Remaining fees are payable prior to the release of the records.