Open records

​Request a record


The Town Clerk's office is responsible for maintaining all historical, administrative, operational and legal documents related to the Town of Castle Rock.
 
Many records are available and accessible for citizen request as provided by the Colorado Open Records Act or CORA during normal business hours.

Record requests are reviewed by the Town Clerk to ensure documents requested can be made available for review. By law, some documents are confidential or privileged and may be withheld. Record requests are completed within three business days, and if warranted, this time period may be extended up to an additional seven days if there are extenuating circumstances. Open record requests are completed electronically unless otherwise requested.

Applicable fees are charged based on research and retrieval time and any other applicable costs. The Town Clerk, upon receipt of the request, will provide a cost estimate of the records requested.  A deposit is required prior to the request being completed, and any remaining fees are due when the records request has been made available.
 

How to request records


To request records, please complete and submit the Public Records Request Form.  Your completed form can be emailed to the Town Clerk

Record requests related to the Castle Rock Police Department should be directed to the records unit at 303-663-6104.

Delivery of Records and Cost


Most requested documents can be emailed to you.  If the size of the request cannot be emailed, you will be contacted with the cost outlined on the Request form.

If it is estimated that your request exceeds the fee threshold outlined on the Request form (over 1 hour of staff time or 20 hard copies), you will be contacted prior to fulfilling your request with estimated costs.