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Liquor Licensing
Please note: As you enter Town Hall, you will be prompted to sign in at a kiosk.
If we are unavailable to meet with you when you sign in, you also have the following options available to you: - Submit your paperwork to the Finance counter to forward to the Clerk's office.
(Staff will not be able to answer questions) - email us with any questions
- email us if you require an appointment
All forms should be submitted to the Town first as the Local Licensing Authority. After approval by the Town, forms are submitted to the State. If you have questions, email us.
Castle Rock Town Clerk
Attn: Lisa Anderson
100 N. Wilcox St.
Castle Rock, CO 80104
Please see tabs below for specific applications, information, and fees.
Overview
Applications are approved locally and by the State (except special events and tastings which are approved locally only). Town Council appoints a Colorado licensed attorney as the hearing officer to act as the Liquor Licensing Authority.
New applications for Retail Liquor Stores and Liquor Licensed Drug Stores must be at least 1,500 feet from another Retail Liquor Store or Liquor Licensed Drug Store.
No Liquor license will be issued that is within 500 feet from a school.
*Beginning in January 2019, 3.2 Beer Licenses will be converted to Fermented Malt Beverage Licenses (FMB) with no alcohol percentage determined. New FMB licenses must be at least 500 feet from schools and retail liquor stores.
Hearings
Hearings are conducted, as needed, for new licenses and possible suspension or revocation of a liquor license in the Town Hall Council Chambers at 100 N. Wilcox St. All hearing notices must be posted at the location address for at least ten days prior to the hearing. It is the applicant's responsibility to ensure the notice remains posted until after the hearing.
Administrative approval
All other liquor applications are approved administratively.
Liquor Law
It is your responsibility to be in compliance - refer to the State website for any updates to liquor laws, rules and regulations.
Compliance Checks
Compliance checks and inspections are performed by the Police Department and the Colorado Department of Revenue.
Liquor License Forms
State Department of Revenue Liquor and Tobacco Enforcement Division
Renewals (submit at least 60 days prior to expiration)
If you need to renew your license, please use the Renewal Application Form the State mails to you 60 to 90 days before your license expires, or use the form linked below.
The applicant must submit to the Town Clerk's Office
- Application
- Certificate of Good Standing (or affidavit of lawful presence if you are a sole proprietor or a husband and wife partnership)
- Check to the Town of Castle Rock (see fees below)
- Check to the Colorado Department of Revenue (see fees below)
Manager Permit Renewals for Liquor Licensed Drugstores
The applicant must submit to the Town Clerk's Office
- Application and write "RENEW" at the top of the form
- Check to the Colorado Department of Revenue for $100
Note: If you have any changes to the manager, premise, etc., see information under the changes tab and submit the appropriate documents and fees.
Renewal fees (includes $50 renewal and license fees)
| Town of Castle Rock | Colorado Dept. of Revenue | |
|---|---|---|
| Art License | $91.25 | $308.75 |
| Beer and Wine License | $98.75 | $351.25 |
| Brew-Pub License | $125.00 | $750.00 |
| Club License | $91.25 | $308.75 |
| Hotel & Restaurant License Hotel & Restaurant w/ One Optional Premise |
$125.00 | $500.00 $600.00 |
| Liquor Licensed Drugstore | $72.50 | $227.50 |
| Lodging & Entertainment License | $125.00 | $500.00 |
| Retail 3.2 Beer License On or Off Premises *Effective January 1, 2019 conversion to Fermented Malt Beverage License (FMB) |
$53.75 | $96.25 |
| Retail Liquor Store License | $72.50 | $227.50 |
| Tavern License | $125.00 | $500.00 |
| Late Renewal before 90 days past due | $500.00 | $500.00 |
| Reissue Fee (90-180 days past due) | $500.00 | $500.00 |
| Application Reissue Fine | $25/day beyond 90 days | $25/day beyond 90 days |
New liquor license
Applications must be held for 30 days before they are heard by the Liquor Licensing Authority, per State law. This 30 days begins once an application is received and considered complete by the Town Clerk's Office.
Ensure you comply with multiple interests. For example you may not have more than one Retail Liquor Store License.
The process generally takes 2-3 months from the time a complete application is received. The Town must receive State approval and have your certificate of occupancy prior to issuing your license.
A public hearing notice must be published in the newspaper and posted at the business at least 10 days prior to the hearing date. It is the applicant's responsibility to ensure the notice remains posted until after the hearing date.
Before a hearing can be set, the applicant must submit the following to the Town Clerk's Office:
- Application - Include all required attachments (or 3.2% beer license application)
- Fill out if you are a sole proprietor or if you are a husband and wife partnership
- Individual history report for a background check for each officer of the business
- Copies of:
- Drivers license
- Local sales tax and business license
- TTB permit (if Brewpub license)
- Fingerprints for each officer of the business (Police department does on Tuesdays and Thursdays) *Beginning September 24, 2018 fingerprints will be required to be obtained from a CBI location only
- Diagram 8 1/2" x 11" of Licensed Premise marked as follows:
- All levels, if applicable
- Dimensions
- Exits
- Kitchen area
- Liquor storage area
- Outdoor areas including fences, etc.
- Outline entire area that is to be licensed in BOLD
- Three checks payable to:
- Town of Castle Rock (see below)
- Town of Castle Rock - background check fee ($39.50 per person) *Beginning September 24, 2018 this fee will be paid to the CBI vendor
- Colorado Department of Revenue (see below)
*Concurrent Review - State will begin reviewing during the 30-day waiting period
New Application fee (includes application and license fees)
| Town of Castle Rock | Colorado Department of Revenue | |
|---|---|---|
| Concurrent Review by State | $100.00 in addition to fees below | |
| Art Gallery Permit | $103.75 | $71.25 |
| Art License | $541.25 | $1,408.75 |
| Beer and Wine License | $548.75 | $1,451.25 |
| Brew-Pub License | $575.00 | $1,850.00 |
| Club License | $541.25 | $1,408.75 |
| Hotel and Restaurant License |
$575.00 | $1,600.00 |
| Liquor Licensed Drugstore Manager Permit Registration Additional Liquor Licensed Drugstore |
$522.50 $522.50 |
$1,327.50 $100.00 $1,527.50 |
| Lodging & Entertainment License |
$575.00 | $1600.00 |
| Retail 3.2 Beer License On or Off Premises |
$503.75 | $1,196.25 |
| Retail Liquor Store License | $522.50 | $1,327.50 |
| Tavern License | $575.00 | $1,600.00 |
Petition for Needs and Desires - Due 5 Days Prior to the hearing:
The following license types require a petition and must comply with the 500-foot distance requirement from a school: Retail Liquor Store (RLS), Liquor Licensed Drug Store (LLDS), Beer and Wine, Hotel and Restaurant, Tavern, Brew Pub, Club, Arts, Racetrack, Optional Premise, Retail Gaming Tavern, Vintner's Restaurant, Distillery Pub and Lodging and Entertainment. In addition, RLS and LLDS have a distance requirement of 1500 feet from another RLS or LLDS. *Beginning January 1, 2019 Fermented Malt Beverage Licenses (FMB) cannot be within 500 feet from a school or a retail liquor store.
- Petition and report for the district in which the business is located (see Petition Companies)
- Certification that all servers have completed TIPS training (list of trainers)
Petition companies
- Oedipus, Inc., 303-661-0638
- Liquor Licensing Professionals, 719-390-8844, email
- Esquire Petitioning Services, 303-331-8600, email
Master files
If this is a Master File, submit a letter from the State confirming your Master file.
If you have a Master File and have already submitted fingerprints to the State, you do not need to submit fingerprints or the fingerprint fee to the Town Clerk's Office.
Submit all items to the Town Clerk's Office
Modifications to Premise
- Form DR8442 with requested attachments
- Diagram 8 1/2" x 11" of Licensed Premise marked as follows (all levels if applicable):
- Dimensions
- Exits
- Kitchen area
- Liquor storage area
- Outdoor areas including fences, etc
- Outline entire area that is to be licensed in BOLD
- Amended lease agreement if expanding or decreasing area
- $150 for Permanent Modification to the Colorado Department of Revenue -OR-
- $300 for Temporary Modification to the Colorado Department of Revenue
Manager & Other Changes
- Form DR8442 with requested attachments
- Individual History Report
- Fingerprints (Police department conducts fingerprints on Tuesdays and Thursdays)
- $75 to the Colorado Department of Revenue
- $100 to the Colorado Department of Revenue (Liquor Licensed Drugstores)
- $114.50 to the Town of Castle Rock (this includes background check fees) *Beginning September 24, 2018 fingerprints will be required to be obtained from a CBI location only
- Certification that all servers have completed TIPS training (list of trainers)
Location Changes
- Current location must be within Castle Rock
- Form DR8442 with requested attachments
- Lease agreement
- Diagram 8 1/2" x 11" of Licensed Premise marked as follows (all levels if applicable):
- Dimensions
- Exits
- Kitchen area
- Liquor storage area
- Outdoor areas including fences, etc
- Outline entire area that is to be licensed in BOLD
- $150 to the Colorado Department of Revenue
- $500 to the Town of Castle Rock
New location will be posted for a public hearing date at least 30 days from the date your complete application is submitted and 10 days prior to the hearing date. Applicants are responsible to ensure the notice remains posted until after the hearing.
Prior to the hearing for location change
- Must submit a petition and report for the district in which the business is located
- Certification that all servers have completed TIPS training (list of trainers)
Petition Companies
Upon approval by the Liquor Licensing Authority and the Colorado Department of Revenue as well as confirmation of a certificate of occupancy and compliance, a license will be issued.
All other changes
- see State forms
Application
Change of Corporate or Trade Name - $50 to the Colorado Department of Revenue
Corporate/LLC Change (per person) - $100 to the Colorado Department of Revenue
Special Event Permit authorizes
- The sale of alcohol beverages at a private event by the drink
- The sale or serving of alcohol beverages to the public by the drink
A special event liquor permit will not be issued for a premise that currently holds a liquor license. Exceptions to this law are for a club, arts, limited winery or wine festival license.
Permits are required if:
- The event is open to the public or has been publicly advertised
- Alcohol is being sold or being given away.
- Admission is being charged which includes alcohol.
Important to remember
- Applicants are liable for any violations of liquor leaving the premise or outside liquor entering the premise
- Applicants are liable for any violations of underage serving or over serving patrons
- Alcohol must be purchased from a licensed wholesaler, retail liquor store, liquor licensed drugstore, brewpub, distillery pub or vintner’s restaurant
- Donated alcohol can now be sold by the drink; must be from a licensed wholesaler, retail liquor store, liquor licensed drugstore, brewpub, distillery pub or vintner’s restaurant
- Net profits of liquor sales after expenses must be retained by the applicant
- Food or snacks must be available for purchase or complimentary.
- Each non-profit is limited to holding 15 events per year in Colorado.
- Raffles require you to hold a Bingos and Raffles license, issued from the Colorado Secretary of State office.
Applicants for Special Event Permits must be one of the following
- Non-profit incorporated pursuant to Colorado law for purposes of a social, fraternal, patriotic, political, or athletic nature.
- Regularly non-profit chartered branch, lodge or chapter of national organization or society.
- Regularly established religious or philanthropic institution.
- Political candidate who has filed the necessary reports with the Colorado Secretary of State.
- Municipality-owned arts facilities including special districts at which productions of an artistic or cultural nature are held.
- All applicants, including municipal, county or special district organizations, are limited to holding 15 events per year in the State of Colorado.
Applying for a Special Event Permit
For Events on Private Property (non-Town property, streets, or parks, etc.)
30 Days prior to your event, submit to Town Clerk's Office:
- Special Event Liquor Permit Application
- Questionnaire
- Diagram 8 ½” x 11” showing dimensions of the following:
- Exits
- Outlining boundaries
- Type of boundary / fencing, signage and staffing to ensure no liquor is leaving the premise or outside liquor entering the premise.
- Contract for use of premise
- Certificate of Good Standing for Non-Profit issued by Secretary of State (obtain from website - Nonprofit Search)
- Mobile Vendors must be inspected by the Fire Department
- Political candidates - copies of reports and statements filed with the Secretary of State
- Fee payable to Town of Castle Rock ($25 for malt, vinous and spirituous liquor / $10 for 3.2% beer)
For Events on Public Property, Streets, or Facilities:
30 Days prior to your event, submit to Town Clerk's Office:
- All Items listed for Private Events
- On-Line Application: Submit your on-line application at Hosting-an-Event
- Insurance certificate with Town named as additional insured with Liquor rider
- Security contract (Police determine if police contract or security company is used - email)
- Approved Street Closure from Public Works (if applicable)
- If at Miller Park - Contract with beverage service (email)
- Certification that all servers have completed TIPS training (list of trainers)
Known TIPS Instructors:
Flying Horse Catering, 303-688-4321, email
Oedipus, Inc., 303-661-0638
Liquor Licensing Professionals, 719-390-8844, email
Esquire Petitioning Services, 303-331-8600, email
Tasting Permits
- The Town also approves all tastings permits locally.
- Retail liquor stores may conduct up to 104 tastings at their store per year
- Dates must run concurrently with their license
- No more than four in one week
- No more than 5 hours between 11 a.m. and 7 p.m.
- Any changes must be provided to the Town Clerk at least 72 hours in advance
The applicant must submit to the Town Clerk's Office
- Tastings permit application
- $200 Fee payable to the Town of Castle Rock
- Certification that all servers have completed TIPS training (list of trainers)
- Schedule of dates and times tastings will be conducted
T
ransfer liquor license
Once a complete application has been received and preliminary reviewed, a Temporary Liquor License may be obtained to serve alcohol if the request is submitted along with the additional fee (see below).
Once the state issues the liquor license, we will then issue the local liquor license and mail to the applicant.
The applicant must submit to the Town Clerk's Office
- Application - Include all required attachments (or 3.2% beer license application)
- Fill out if you are a sole proprietor or if you are a husband and wife partnership
- Individual history report for a background check for each officer of the business
- Affidavit of transfer
- Wholesaler Affidavit of Compliance
- Temporary permit application (if desired)
- Copies of:
- Drivers license
- Local sales tax and business license
- TTB permit (if Brewpub license)
- Fingerprints for each officer of the business
Fingerprints are completed by the Police Department on Tuesdays and Thursdays.Tell them it is for a liquor license, so they use our forms, then return with your application. *Effective September 24, 2018 fingerprints will be required to be obtained from a CBI location only - Diagram 8 1/2" x 11" of Licensed Premise marked as follows:
- All levels, if applicable
- Dimensions
- Exits
- Kitchen area
- Liquor storage area
- Outdoor areas including fences, etc.
- Outline entire area that is to be licensed in BOLD
- Certification that all servers have completed TIPS training (list of trainers)
- Three checks payable to:
- Town of Castle Rock (see below) (includes $100 for Temporary license)
- Town of Castle Rock - background check fee ($39.50 per person) *Effective September 24, 2018 this fee will be payable to the CBI vendor
- Colorado Department of Revenue (see below)
Transfer fees (includes application and license fees)
|
Town of Castle Rock
|
Colorado Department of Revenue |
|
|---|---|---|
| Temporary License Request | $100.00 | |
| Art License | $541.25 | $1408.75 |
| Beer and Wine License | $548.75 | $1,451.25 |
| Brew-Pub License | $575.00 | $1,850.00 |
| Club License | $541.25 | $1,408.75 |
| Hotel and Restaurant License |
$575.00 | $1,600.00 |
| Liquor Licensed Drugstore Additional Liquor Licensed Drugstore |
$522.50 $522.50 |
$1,327.50 $1,327.50 |
| Lodging & Entertainment License | $575.00 | $1,600.00 |
| Retail 3.2 Beer License On or Off Premises *Effective January 1, 2019 Conversion to Fermented Malt Beverage |
$503.75 | $1,196.25 |
| Retail Liquor Store License | $522.50 | $1,327.50 |
| Tavern License | $575.00 | $1,600.00 |