New Liquor License

Process:

• The process generally takes two to three months.

• Applications are submitted to the Town Clerk.

• Background investigations are performed on every officer and manager of the business.

• A hearing will be set at least 30 days after a complete application has been submitted.

• Applicant must file a Petition showing needs and desires of neighborhood (see below)

• The Town will post the hearing notice at the location and in the newspaper.

• Local approval will be sent to the State, and once the State approval and a certificate of occupancy is obtained, the license will be issued.

Prior to submitting, ensure you comply with multiple interests and Distance Restrictions.

Distance Restrictions:

• New Retail Liquor Stores (RLS) and Liquor Licensed Drug Stores (LLDS):   Must be at least 1,500 feet from another RLS or LLDS.  
• New Fermented Malt Beverage (FMB) licenses:  Must be at least 500 feet from an RLS and 1,500 from an LLDS. 
• New liquor licenses must be 500' feet from schools operating prior to October 31, 2018 unless the school signs a waiver.
• There are no distance restrictions to schools that began operating after October 31, 2018.
• State-only issued liquor licenses do not have a distance restriction (i.e., Breweries, Wineries, Distilleries)

1. Application  (or  Fermented Malt Beverage application)
2. Attachments listed on application
3. Public Benefits form (for sole proprietors or husband and wife partnership)
4. Copy of Drivers license for all owners and operating managers
5. Copy of Sales and Business Tax license
6. Copy of TTB permit (if Brew Pub license)
7. Tax Check Authorization, Waiver, and Request to Release Information form
8. TIPS Certification for all sellers/servers - live streaming or classroom  (list of trainers)
9. Individual history report for all owners and managers
10. Fingerprints for all owners and managers.  NOTE:  You MUST use codes below in order for us to receive the report. Click location to schedule.  Please read Privacy Act Statement and the Privacy Rights.
    • Colorado Fingerprinting:  CBI Unique ID #5026LLQH  
    • Identogo:  Service Code 25YQ6K and CBI Account CONCJ5026
11. Diagram 8 1/2" x 11" of Licensed Premise for all levels marked as follows:
    
    • Bold outline of entire area to license, including outdoor areas
    • Mark liquor storage area
    • Mark kitchen area
    • Mark all exits
    • Include dimensions of outside walls
12. Town fees (may be paid online) 
13. State fees (see below)
14. Operating Manager fee if not an owner:  Town $75, State $75

Master files

If this is a Master File, submit a letter from the State that confirms your Master File. If you have a Master File and have already submitted fingerprints to the State, you do not need to submit fingerprints or the fingerprint fee to the Town Clerk's Office. 

Upon approval by the State and confirmation of a certificate of occupancy, a license will be issued.
 

New application fee (includes application and license fees)

	Town of Castle Rock	Colorado Department of Revenue
Concurrent Review by State		$100.00 in addition to fees below
Art Gallery Permit	$ 103.75	$  71.25
Art License	$1041.25	$1858.75
Beer and Wine License	$1048.75	$1901.25
Brew-Pub License	$1075.00	$2300.00
Club License	$1041.25	$1858.75
Hotel and Restaurant License	$1075.00	$2050.00
Liquor Licensed Drugstore Manager Permit Registration Additional Liquor Licensed Drugstore	$1022.50 $1022.50	$1777.50  $ 100.00 $1527.50
Lodging & Entertainment License	$1075.00	$2050.00
Fermented Malt Beverage License	$1003.75	$1646.25
Retail Liquor Store License	$1022.50	$1777.50
Tavern License	$1075.00	$2050.00

There are several other licenses not listed, as we do not currently have these in Castle Rock:  Campus Liquor Complex, Distillery Pub, Optional Premise, Racetrack, Resort Complex, Retail Gaming Tavern, and Vintners Restaurant.

Note:  Importer, Manufacturer, and Wholesaler licenses are licensed only through the State.

Submit all items to the Town Clerk's Office

Modification of premise

• Diagram 8 1/2" x 11" of Licensed Premise for all levels marked as follows:
  • Bold outline of entire area to license, including outdoor areas
  • Mark liquor storage area
  • Mark kitchen area
  • Mark all exits
  • Include dimensions of outside walls
• Amended lease agreement if expanding or decreasing area
• $150 for Permanent Modification to the Colorado Department of Revenue -OR-
• $300 for Temporary Modification to the Colorado Department of Revenue

COVID-19 Temporary Request for Public Consumption Areas

COVID-19 Temporary Request for Communal Dining Areas

• A minimum of two on-premise liquor establishments must apply.
• Identify an area to set up tables and chairs for dining within 1,000 feet of all participating establishments.
• The establishments are responsible for delivering orders to the area and having staff or security present to oversee the area during operation.

1. Application - Form DR8442
2. Addendum to DR 8442 (https://multimedia.getresponse.com/getresponse-BNcmV/documents/7e044403-7273-42ba-9d94-db99daf9172f.pdf)

1. List all the liquor licensees associated with the communal outdoor dining area with Doing Business As Name, address, phone number, liquor license number,
2. Signature of duly authorized representative affirming compliance with the application requirements and continued compliance with the parameters of emergency Regulation 47-1103.
1. Diagram of existing premise
2. Diagram of Communal Dining area showing location as related to existing premise
3. Proof of your permission to use the modified area to include, but not be limited to, statements of use, permits, easements, lease, etc.
4. Control Plan (Sample letter:  https://multimedia.getresponse.com/getresponse-BNcmV/documents/1e0b3ace-a7d0-45f1-9144-ebc4c8a59c50.pdf)
   1. Details boundaries
   2. Ingress/egress
   3. Signage
   4. Identifies how they intend to control the area (staff, security, etc.)
   5. Hours of operation.
   6. Modifications of $150 for each establishment can be paid online to the State:  http://www.colorado.gov/payment/liquor

Manager change - 

Location changes - Both must be within the Town - 

• Lease agreement
• Diagram 8 1/2" x 11" of Licensed Premise for all levels marked as follows:
  • Bold outline of entire area to license, including outdoor areas
  • Mark liquor storage area
  • Mark kitchen area
  • Mark all exits
  • Include dimensions of outside walls
• TIPS Certification for all sellers/servers - live streaming or classroom  (list of trainers)
• $150 to the Colorado Department of Revenue
• $750 to the Town of Castle Rock (can pay online)  

New location will be posted for a public hearing date at least 30 days from the date your complete application is submitted and 10 days prior to the hearing date.  Applicants are responsible to ensure the notice remains posted until after the hearing.
  

Submit to Town Clerk 5 days prior to the hearing 

• Must submit a petition and report within a mile radius of the business 

Petition companies

• Oedipus Inc., 303-661-0638
• Liquor Licensing Professionals, 719-390-8844, email
• Esquire Petitioning Services, 303-331-8600, email 

Upon approval by the Liquor Licensing Authority and the Colorado Department of Revenue as well as confirmation of a certificate of occupancy and compliance, a license will be issued. 
 

All other changes

1. Application
2. $50 to the Colorado Department of Revenue

Corporate/LLC Change

1. Application
2. Individual history report for all owners and managers
   
3. Fingerprints for all owners and managers.  NOTE:  You MUST use codes below in order for us to receive the report.   Click location to schedule.   Please read Privacy Act Statement and the Privacy Rights.
   
   • Colorado Fingerprinting:  CBI Unique ID #5026LLQH  
   • Identogo:  Service Code 25YQ6K and CBI Account CONCJ5026
4. TIPS Certification for all sellers/servers - live streaming or classroom  (list of trainers)
5. $100 (per person) to the Town of Castle Rock (can pay online) 
6. If Master file - another check for $500 to the Colorado Department of Revenue

COVID RESTRICTIONS AS OF 7/1/20:

• State Outdoor Events:  https://covid19.colorado.gov/safer-at-home/outdoor-events

• State Indoor Events:  https://covid19.colorado.gov/safer-at-home/indoor-events

Permits are issued for specific dates, times and for areas indicated in the diagram only.  No adjustments may be made after approval. 

Special Event Permit authorizes

• The sale of alcohol beverages at a private event by the drink
• The sale or serving of alcohol beverages to the public by the drink

Permits are required if:

• The event is open to the public or has been publicly advertised 
• Alcohol is being sold or being given away.
• Admission is being charged which includes alcohol.

Important to remember

• Applicants are liable for any violations of liquor leaving the premise or outside liquor entering the premise
• Applicants are liable for any violations of underage serving or over-serving patrons
• Alcohol must be purchased from a licensed wholesaler, retail liquor store, liquor licensed drugstore, brewpub, distillery pub or vintner’s restaurant
• Donated alcohol can now be sold by the drink; it must be from a licensed wholesaler, retail liquor store, liquor licensed drugstore, brewpub, distillery pub or vintner’s restaurant
• Net profits of liquor sales after expenses must be retained by the applicant
• Contact Finance to set up an account to collect sales tax at Towntax@crgov.com
• Food or snacks must be available for purchase or complimentary
• Each nonprofit is limited to holding 15 events per year in Colorado
• Raffles require you to hold a Bingos and Raffles license, issued by the Colorado Secretary of State

Applicants for Special Event Permits must be one of the following

• Nonprofit incorporated pursuant to Colorado law for purposes of a social, fraternal, patriotic, political or athletic nature.
• Regularly nonprofit chartered branch, lodge or chapter of national organization or society.
• Regularly established religious or philanthropic institution.
• Political candidate who has filed the necessary reports with the Colorado Secretary of State.
• Municipality-owned arts facilities including special districts at which productions of an artistic or cultural nature are held.
• All applicants, including municipal, county or special district organizations, are limited to holding 15 events per year in the State of Colorado.

Applying for a Special Event Permit

Events on private property (non-Town property) 

1. Special Event Liquor Permit Application
2. Questionnaire
3. Diagram 8 ½” x 11” showing dimensions of the following: 
   • Exits
   • Outlining boundaries
   • Type of boundary / fencing, signage and staffing to ensure no liquor is leaving the premise or outside liquor entering the premise
4. TIPS Certification for all sellers/servers - live streaming or classroom  (list of trainers)
5. Contract/permission for use of premise from property owner
6. Certificate of Good Standing for Non-Profit issued by Secretary of State (can obtain from website - Nonprofit Search)
7. Political candidates - copies of reports and statements filed with the Secretary of State
8. Mobile vendors must be inspected by the Fire Department
9. Contact Finance at Towntax@crgov.com to set up sales tax collection
10. Ensure you read the State Special Event Code
11. $25 payable to Town of Castle Rock (can pay online) 

1. All Items listed above for private events
2. Online application for an event held on Town property or streets: Hosting an Event
3. Insurance certificate with Town named as additional insured with a Liquor rider
4. Security contract (Police determine if police contract or security company is used - email)
5. Approved Special Event Street Closure from Public Works (if applicable)
6. If at Miller Park - contract with beverage service (email)
7. Note: Events involving public property must be coordinated for street closures and traffic impacts by the Special Event Committee.

Tasting permits

• Tasting permits are approved by the local authority, the Town of Castle Rock
• Retail liquor stores may conduct up to 104 tastings in-store, per year
• Dates must run concurrently with your license
• No more than four tastings may be scheduled in a one week period
• Tastings may be scheduled for five hours or less between the hours of 11 a.m. and 7 p.m.
• Changes must be submitted to the Town Clerk at least 72 hours in advance

What to submit for tasting permit 

• Completed tasting permit application
• $200 fee payable to the Town of Castle Rock (can pay online) 
• TIPS Certification for all sellers/servers - live streaming or classroom  (list of trainers)
• Tasting schedule including dates and times

• The purchase of a business with a liquor license necessitates the liquor license be transferred to the new owner.

• Applications are submitted to the Town Clerk.

• A temporary permit can be requested to allow the applicant to continue operating while awaiting license approval for a fee of $100 payable to the Colorado Department of Revenue.  The temporary permit may be issued within a few days after a complete application including all requirements below is submitted and reviewed unless a hearing is deemed necessary.

• Local approval will be sent to the State, and once the State approval and a certificate of occupancy is obtained, the license will be issued.

 Submit to the Town Clerk:

• Application (or Fermented Malt Beverage application)
• Attachments listed on the application
• Public Benefits form (for sole proprietors or husband and wife partnership)
• Affidavit of transfer
• Wholesaler Affidavit of Compliance
• Temporary permit application (if desired)
• Copy of Drivers license for all owners and operating managers
• Copy of Sales and Business Tax license
• Copy of TTB permit (if Brew Pub license)
• Tax Check Authorization, Waiver, and Request to Release Information form
• TIPS Certification for all sellers/servers - live streaming or classroom  (list of trainers)
• Individual history report for all owners and managers
• Fingerprints for all owners and managers.  NOTE:  You MUST use codes below in order for us to receive the report. Click location to schedule.   Please read Privacy Act Statement and the Privacy Rights.
  
  • Colorado Fingerprinting:  CBI Unique ID #5026LLQH  
  • Identogo:  Service Code 25YQ6K and CBI Account CONCJ5026
• Diagram 8 1/2" x 11" of Licensed Premise for all levels marked as follows:
  
  • Bold outline of entire area to license, including outdoor areas
  • Mark liquor storage area
  • Mark kitchen area
  • Mark all exits
  • Include dimensions of outside walls
• Town fees payable to Town of Castle Rock (can pay online) 
• • Application fee (see below)
  • $75 for operating manager (if not owner)
  • $100 if request Temporary permit
• State fees payable to Colorado Department of Revenue
  • Application fee (see below)
  • $75 for operating manager (if not owner)