New Liquor License

Process:

• The process generally takes 2-3 months.

• Applications are submitted to the Town Clerk.

• Background investigations are performed on every officer and manager of the business.

• A hearing will be set at least 30 days after a complete application has been submitted.

• Applicant must file a Petition showing needs and desires of neighborhood (see below)

• The Town will post the hearing notice at the location and in the newspaper.

• Local approval will be sent to the State.  

• Once State approval is received, all requirements have been met and a certificate of occupancy is obtained, the license will be issued.

Multiple Interests:

Distance Restrictions:

• New Retail Liquor Stores (RLS) and Liquor Licensed Drug Stores (LLDS):   Must be at least 1,500 feet from another RLS or LLDS.  
• New Fermented Malt Beverage (FMB) licenses:  Must be at least 500 feet from an RLS and 1,500 from an LLDS. 
• New liquor licenses must be at least 500' feet from schools operating prior to October 31, 2018 unless the school signs a waiver.
• There are no distance restrictions to schools that began operating after October 31, 2018.
• State-only issued liquor licenses do not have a distance restriction (i.e., Breweries, Wineries, Distilleries)

1. Application  (or  Fermented Malt Beverage application)
2. Attachments listed on page 2 of the application
3. Public Benefits form (for sole proprietors or husband and wife partnership)
4. Copy of Drivers license for all owners and operating managers
5. Copy of Sales and Business Tax license
6. Copy of TTB permit (if Brew Pub license)
7. Tax Check Authorization, Waiver, and Request to Release Information form
8. Individual history report for all owners and managers
9. Signed Acknowledgement for all owners and managers that you have read the Privacy Act Statement and the Privacy Rights and understand your rights to challenge your record.
   
10. Fingerprints for all owners and managers.  NOTE:  You MUST use codes below in order for us to receive the report. Click location to schedule.   
    • Colorado Fingerprinting:  CBI Unique ID #5026LLQH  
    • Identogo:  Service Code 25YQ6K and CBI Account CONCJ5026
    • Out of State Fingerprints
11. For Liquor Licensed Drug Stores - See Manager Permit Registrations under "Changes" tab
12. Diagram 8 1/2" x 11" of Licensed Premise for all levels marked as follows:
    
    • Bold outline of entire area to license, including outdoor areas
    • Mark liquor storage area
    • Mark kitchen area
    • Mark all exits
    • Include dimensions of outside walls
13. Copy of Online payment receipts
14. Town fees - see below (may be paid online) 
15. State fees - STATE FEES ARE WAIVED FOR ON-PREMISE LICENSES UNTIL OCTOBER 2021  (see below (may be paid online)  State Payment
16. For H&R, Tavern, and Lodging and Entertainment Licenses:  

• Operating Manager fee if not an owner:  Town $75
• State $75 State Payment

Master files

If this is a Master File (same owners for multiple locations), submit a letter from the State that confirms your Master File. If you have a Master File and have already submitted fingerprints to the State, you do not need to submit fingerprints or the fingerprint fee to the Town Clerk's Office. 

Upon approval by the State and confirmation of a certificate of occupancy, a license will be issued.
 

New application fee (includes application and license fees) 

NOTE:  STATE FEES ARE WAIVED FOR ON-PREMISE LICENSES UNTIL OCTOBER 2021

	Town of Castle Rock	Colorado Department of Revenue State Payment
Concurrent Review by State		$100.00 in addition to fees below
Art Gallery Permit	$ 103.75	$  71.25
Art License	$1041.25	$1858.75
Beer and Wine License	$1048.75	$1901.25
Brew-Pub License	$1075.00	$2300.00
Club License	$1041.25	$1858.75
Hotel and Restaurant License	$1075.00	$2050.00
Liquor Licensed Drugstore Manager Permit Registration Additional Liquor Licensed Drugstore	$1022.50 $1022.50	$1777.50  $ 100.00 $1527.50
Lodging & Entertainment License	$1075.00	$2050.00
Fermented Malt Beverage License	$1003.75	$1646.25
Retail Liquor Store License	$1022.50	$1777.50
Tavern License	$1075.00	$2050.00

There are several other licenses not listed, as we do not currently have these in Castle Rock:  Campus Liquor Complex, Distillery Pub, Optional Premise, Racetrack, Resort Complex, Retail Gaming Tavern, and Vintners Restaurant.

Note:  Importer, Manufacturer, and Wholesaler licenses are licensed only through the State.

Email all items to the Town Clerk's Office @ TownClerk@crgov.com

Manager change

1.  Application Form 8442 rev 3/19
2. Individual history report 
3. Signed Acknowledgement  that you have read the Privacy Act Statement and the Privacy Rights and understand your rights to challenge your record.
4. Fingerprints:  NOTE:  You MUST use codes below in order for us to receive the report. Click location to schedule.  
   • Colorado Fingerprinting:  CBI Unique ID #5026LLQH  
   • Identogo:  Service Code 25YQ6K and CBI Account CONCJ5026
   • Out of State Fingerprints
5. Copy of Online Payment receipts
6. For H&R, Tavern, and Lodging and Entertainment Licenses:  

• $75 to the Colorado Department of Revenue ($100 if it is a Liquor Licensed Drugstore) (can pay online) State Payment
  
• $75 to the Town of Castle Rock (can pay online)  

1. Application  (for Renewals, write "RENEW" at the top of the form)
2. TIPS Certification for all sellers/servers - live streaming or classroom  (list of trainers)
3. Copy of Online payment receipt
4. Check to the Colorado Department of Revenue for $100 (can pay online) State Payment

Please Email TownClerk@CRgov.com to be sent a link to a secure folder if you are sending documents that contain Personal Identifying Information (PII)

1. Application Form 8442 rev 3/19
2. Copy of Online payment receipt
3. $50 to the Colorado Department of Revenue  State Payment

Corporate/LLC Change

Email to TownClerk@CRgov.com:
Please Email TownClerk@CRgov.com to be sent a link to a secure folder if you are sending documents that contain Personal Identifying Information (PII)

1. Application
2. Copy of Minutes reflecting the change

If New Officer or Member added:

1. Individual history report for all  new owners 
2. Signed Acknowledgement  that you have read the Privacy Act Statement and the Privacy Rights and understand your rights to challenge your record.
3. Fingerprints:  NOTE:  You MUST use codes below in order for us to receive the report. Click location to schedule. 
   • Colorado Fingerprinting:  CBI Unique ID #5026LLQH  
   • Identogo:  Service Code 25YQ6K and CBI Account CONCJ5026
   • Out of State Fingerprints
4. Copy of Online payment receipts
5. $100 (per new person) to the Town of Castle Rock (can pay online)  
6. If Master file - $500 to the Colorado Department of Revenue State Payment

Location changes

• New location must be within the Town of Castle Rock
• New location must be at least 500' feet from schools operating prior to October 31, 2018 unless the school signs a waiver .- Municipal Code 5.08.015
• A Retail Liquor Store licensed prior to 1/1/16 can relocate within the State of Colorado - CRS 43-3-301(9)(C)(2)
• New location for Retail Liquor Stores (RLS) or Liquor Licensed Drug Stores (LLDS):   Must be at least 1,500 feet from another RLS or LLDS - CRS 43-3-301(12)
• New location for Fermented Malt Beverage (FMB) licenses:  Must be at least 500 feet from an RLS and 1,500 from an LLDS - CRS 43-3-301(12)

• Application Form 8442 rev 3/19 
  
• Lease agreement
• Diagram 8 1/2" x 11" of Licensed Premise for all levels marked as follows:
  • Bold outline of entire area to license, including outdoor areas
  • Mark liquor storage area
  • Mark kitchen area
  • Mark all exits
  • Include dimensions of outside walls
• Copy of Online payment receipts
• $150 to the Colorado Department of Revenue (can pay online) State Payment
  
• $750 to the Town of Castle Rock (can pay online)  
• Petition - this requirement may be waived if within the vicinity of the old location (see below)

A public hearing date will be set at least 30 days from the date your complete application is submitted; and the new location will be posted 10 days prior to the hearing date.  Applicants are responsible to ensure the notice remains posted until after the hearing.
  

Submit to Town Clerk 5 days prior to the hearing 

• Must submit a petition and report within a one-mile radius of the business 

Petition companies

• Oedipus Inc., 303-661-0638
• Liquor Licensing Professionals, 719-390-8844, email
• Esquire Petitioning Services, 303-331-8600, email 

Upon approval by the Liquor Licensing Authority and the Colorado Department of Revenue as well as confirmation of a certificate of occupancy and compliance, a license for the new location may be issued and sales will cease at the old location.
 

All other changes

Permits are issued for specific dates, times and for areas indicated in the diagram only.  No adjustments may be made after approval. 

Special Event Permit authorizes

• The sale of alcohol beverages at a private event by the drink
• The sale or serving of alcohol beverages to the public by the drink

Permits are required if:

• The event is open to the public or has been publicly advertised 
• Alcohol is being sold or being given away.
• Admission is being charged which includes alcohol.

Important to remember

• Applicants are liable for any violations of liquor leaving the premise or outside liquor entering the premise
• Applicants are liable for any violations of underage serving or over-serving patrons
• Alcohol must be purchased from a licensed wholesaler, retail liquor store, liquor licensed drugstore, brewpub, distillery pub or vintner’s restaurant
• Donated alcohol can now be sold by the drink; it must be from a licensed wholesaler, retail liquor store, liquor licensed drugstore, brewpub, distillery pub or vintner’s restaurant
• Net profits of liquor sales after expenses must be retained by the applicant
• Contact Finance to set up an account to collect sales tax at Towntax@crgov.com
• Food or snacks must be available for purchase or complimentary
• Each nonprofit is limited to holding 15 events per year in Colorado
• Raffles require you to hold a Bingos and Raffles license, issued by the Colorado Secretary of State

Applicants for Special Event Permits must be one of the following

• Nonprofit incorporated pursuant to Colorado law for purposes of a social, fraternal, patriotic, political or athletic nature.
• Regularly nonprofit chartered branch, lodge or chapter of national organization or society.
• Regularly established religious or philanthropic institution.
• Political candidate who has filed the necessary reports with the Colorado Secretary of State.
• Municipality-owned arts facilities including special districts at which productions of an artistic or cultural nature are held.
• All applicants, including municipal, county or special district organizations, are limited to holding 15 events per year in the State of Colorado.

Applying for a Special Event Permit

Events on private property (non-Town property) 

1. Special Event Liquor Permit Application
2. Questionnaire
3. Diagram 8 ½” x 11” showing dimensions of the following: 
   • Exits
   • Outlining boundaries
   • Type of boundary / fencing, signage and staffing to ensure no liquor is leaving the premise or outside liquor entering the premise
4. Contract/permission for use of premise from property owner (see below if on Town property)
5. Certificate of Good Standing for Non-Profit issued by Secretary of State (obtain from website - Nonprofit Search)
6. Political candidates - copies of reports and statements filed with the Secretary of State
7. Mobile vendors must be inspected by the Fire Department
8. Contact Finance at Towntax@crgov.com to set up sales tax collection
9. Ensure you read the State Special Event Code
10. Copy of Online payment receipt
11. $25 payable to Town of Castle Rock (can pay online) 

1. All Items listed above for private events
2. Online application for an event held on Town property or streets: Hosting an Event
3. Insurance certificate with Town named as additional insured WITH a Liquor rider
4. Security contract (Police determine if police contract or security company is used - email)
5. Approved Special Event Street Closure from Public Works (if applicable)
6. If at Miller Park - contract with beverage service (email)
7. Note: Events involving public property must be coordinated for street closures and traffic impacts by the Special Event Committee.

Tasting permits

• Tasting permits are approved by the local authority, the Town of Castle Rock
• Retail liquor stores may conduct up to 104 tastings in-store, per year
• Dates must run concurrently with your license
• No more than four tastings may be scheduled in a one week period
• Tastings may be scheduled for five hours or less between the hours of 11 a.m. and 7 p.m.
• Changes must be submitted to the Town Clerk at least 72 hours in advance

Email to TownClerk@Crgov.com:

• Completed tasting permit application
• Copy of Online payment receipt
• $200 fee payable to the Town of Castle Rock (can pay online) 
• TIPS Certification for all sellers/servers - live streaming or classroom  (list of trainers)
• Tasting schedule including dates and times

Email all items to the Town Clerk's Office @ TownClerk@crgov.com

Transfer Liquor License

Process:

• Applications are submitted to the Town Clerk.

• Background investigations are performed on every officer and manager of the business.

• A Temporary License can be issued once all requirements are submitted and approved locally.  Local approval is then sent to the State.  

• Once State approval is received, all requirements have been met and a certificate of occupancy is obtained, the license will be issued.

Multiple Interests:

1. Application  (or  Fermented Malt Beverage application)
2. Affidavit of Transfer
3. Wholesale Affidavits for each vendor the previous license purchased liquor from to verify there are no outstanding debts (If unable to obtain any or all of them Affidavit)
4. Application for Temporary License (Additional $100 fee)
5. Attachments listed on page 2 of application
6. Public Benefits form (for sole proprietors or husband and wife partnership)
7. Copy of Drivers license for all owners and operating managers
8. Copy of Sales and Business Tax license
9. Copy of TTB permit (if Brew Pub license)
10. Tax Check Authorization, Waiver, and Request to Release Information form
11. Individual history report for all owners and managers
12. Signed Acknowledgement for all owners and managers that you have read the Privacy Act Statement and the Privacy Rights and understand your rights to challenge your record.
    
    
13. Fingerprints for all owners and managers.  NOTE:  You MUST use codes below in order for us to receive the report. Click location to schedule.   
    • Colorado Fingerprinting:  CBI Unique ID #5026LLQH  
    • Identogo:  Service Code 25YQ6K and CBI Account CONCJ5026
    • Out of State Fingerprints
14. Diagram 8 1/2" x 11" of Licensed Premise for all levels marked as follows:
    
    • Bold outline of entire area to license, including outdoor areas
    • Mark liquor storage area
    • Mark kitchen area
    • Mark all exits
    • Include dimensions of outside walls
15. Copy of Online payment receipts
16. Town fees - see below (may be paid online) 
17. State fees - see below (may be paid online)  State Payment
18. For H&R, Tavern, and Lodging and Entertainment Licenses:  

• Operating Manager fee if not an owner:  Town $75 
• State $75 State Payment

Master files

If this is a Master File (same owners for multiple locations), submit a letter from the State that confirms your Master File. If you have a Master File and have already submitted fingerprints to the State, you do not need to submit fingerprints or the fingerprint fee to the Town Clerk's Office. 

Upon approval by the State and confirmation of a certificate of occupancy, a license will be issued.
 

Transfer application fee (includes application and license fees) 

	Town of Castle Rock	Colorado Department of Revenue State Payment
TEMPORARY LICENSE	$100
Art Gallery Permit	$ 103.75	$  71.25
Art License	$791.25	$1858.75
Beer and Wine License	$798.75	$1901.25
Brew-Pub License	$825.00	$2300.00
Club License	$791.25	$1858.75
Hotel and Restaurant License	$825.00	$2050.00
Liquor Licensed Drugstore Manager Permit Registration Additional Liquor Licensed Drugstore	$772.50 $772.50	$1777.50  $ 100.00 $1527.50
Lodging & Entertainment License	$825.00	$2050.00
Fermented Malt Beverage License	$753.75	$1646.25
Retail Liquor Store License	$772.50	$1777.50
Tavern License	$825.00	$2050.00

There are several other licenses not listed, as we do not currently have these in Castle Rock:  Campus Liquor Complex, Distillery Pub, Optional Premise, Racetrack, Resort Complex, Retail Gaming Tavern, and Vintners Restaurant.

Note:  Importer, Manufacturer, and Wholesaler licenses are licensed only through the State.