Planning an Event

The Town of Castle Rock is proud to host  hundreds of events each year, from sporting events, festivals and  races, to parades. The Special Events Division was created to guide you in planning your event.  

if you are looking to hold an event on Town property, the Special Events Division, in conjunction with the Parks and Recreation Department, is responsible for processing your application and monitoring your event.


Runners racing
Planning a special event in Castle Rock?

Special Events Planning Guide


Castle Rock Town Code, the Town of Castle Rock’s Events Policy and other policies govern the administration of special events within Castle Rock. The Special Event Planning Guide was created to take that information and provide it in an easy-to-use format for event organizers. It will direct you through the Special Event Permit process and provide you with requirements associated with special event management. As you read through the Planning Guide and complete the Special Event Permit Application, please be aware that these documents have been developed to address a wide span of event types and elements. You need only provide information to us about the elements of event planning that relate to your particular special event. 
 
Permit application 
Events or organized activities for 75 or more people that involve street closures or include event components requiring the coordination of a number of Town departments or other agencies such as the use of alcohol, on-site cooking, food sales, or large-scale temporary structures will be reviewed through the Town wide Special Event Permit Process. Examples include festivals, parades, runs/walks, farmer's markets and other planned group activities. 

We are currently accepting Special Event Applications for 2016 events. However, the application deadline for events held in the 2016 calendar year was Jan. 15, 2016. Please allow 4-6 weeks for your event request confirmation, since the deadline has passed and the Special Events Committee meets at the beginning of each month.  We are not accepting applications for 2017 events at this time.
 
NOTE:  If your event involves alcohol you must submit additional forms and information to the  Town Clerk's Office at least 30 days prior to your event:  Special events 

Questions? 
Please email us.

Community resources

The Special Events Office strives to improve communication about special events in Castle Rock and their impacts on the community. We have initiated the following communication mechanisms for the benefit of residents and event organizers:

Feedback form: Tell us what you think about Castle Rock events! We welcome resident and participant feedback and utilize this information in future planning.

Enewsletter: Sign up for email updates, which will include a brief description of upcoming special events in Castle Rock as well as road closure information.

Online calendar: View up-to-date information about all events within the Town that are regulated by the Special Events Office. When possible, it will also include road closure details and contact information for reaching specific event organizers.